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Wednesday, December 19, 2012

Enhancing Safety - Creating a "Need Assistance" Button in Outlook

Yesterday a campus asked about a panic button for their receptionist, so I wanted to find a low cost way for a campus to create a message summoning assistance without having to install physical hardware.  This is a low cost affordable way for users of Outlook to create "panic" button that can be surreptitiously activated via a couple of mouse clicks.


  • Open Outlook.

  • Make sure you are on the "Home" tab:   





  • Look for the "Quick Steps" box 






  • Click "Create New"

  • The Edit Quick Step window will appear:
  • Name your quick step with a logical name - such as "Need Assistance Now"
  • Click "Choose An Action" and scroll to "New Message"
  • Click "Show Options" and fill in the data for the email you want to quickly send when help is needed - you can send to as many recipients as you would like.  If you want to send email to Cell Phones as SMS messages, you can do so by following this guide at http://sms411.net/how-to-send-email-to-a-phone/.
    • Here is an EXAMPLE setup:


    • Click the "Finish" button when done.
    • Now test this out by clicking the name of the Quick Step in your "Quick Step" window.  
    • To send the message click the "Send" button